Contact Administration

Testimonial – Romina S.

The AMS-PAR process is effective and clear. All of the data was easily exchanged through a portal removing the need for postal service.

Testimonial – Harry W.

Well done on all fronts.

Testimonial – John A.

AMS-PAR's IR system helps me prioritize my work.

Testimonial – Melanie G.

We were extremely grateful to work with someone as professional and knowledgeable about our industry.  We hope to work with your group again in the near future!!

Testimonial – Lisa R.

The audit staff were polite and professional. Lisa R.

Testimonial – Robert G.

AMS-PAR's vast experience allowed it to easily spot large revenue deductions charged to my company incorrectly.

Testimonial – Mike M.

My team respects AMS-PAR's work and has never had issues with documentation.

Testimonial – Brian P.

The data requests are submitted and tracked in an organized manner

Testimonial – Terry M.

The AMS-PAR audit team was courteous and professional.  Their software, particularly the Information Request (IR) system, provided effective communication, efficient data transmittal, and accurate tracking.

Testimonial – Kevin A.

It has been an absolute pleasure working with AMS-PAR on this assignment, certantly a well managed, professional, and efficient operation.

Testimonial – Mark J.

My company has used AMS-PAR for Oil and Gas Joint Venture Audit services for the last 8 years.  We are extremely pleased with the professionalism demonstrated by all of AMS-PAR’s employees and contractors.  My company is also very satisfied by the results and findings...

Testimonial – Ashley O.

All requests were clearly communicated and labelled. This made it simple to plan and allocate our resources required to complete tasks, as well as respond efficiently. Any correspondence was easy to track with the use of request numbers and upload system.

Testimonial – Janet R.

The lead auditor conducted the audit in a very professional way, and always kept the communication channels open for discussion, feedback, and questioning.

Testimonial – Joe D.

I want to thank you and your company for the service that the audit team provided. I could not have done what they are doing without their help and support.  I have enjoyed working with the team and appreciate the approach taken to get into the meat of the project.

Testimonial – Tom J.

The auditor was industry experienced. Due to the complexity of the revenue distribution, it was helpful that an experienced auditor did the audit.

Testimonial – Brian P.

The field lead was very efficient and knowledgeable that minimized business disruptions.

Testimonial – Feliz M.

Sincerely I wish more audits were handled in this procedure.

Testimonial – Corbin B.

The first time I have seen this particular technology.

Testimonial – Becky H.

The AMS-PAR IR System was easy to use and very user friendly.

Testimonial – Tom J.

AMS-PAR uses experienced auditors.

What is Contract Administration?

In its simplest form, Contract Administration is the process of planning for, negotiating, and executing a contract for goods or services.  Depending on the type and complexity of the contract, the administrative effort may require a multi-disciplined team to effectively plan for and manage the risks throughout the contract’s life cycle.

Why Implement a Contract Administration Program?

Effectively managing a supplier contract or capital project is often a team effort. Research suggests that a significant portion of a contract’s expected value is never realized due to ineffective contract management, particularly later in the contract term.  Reasons why the expected value is not achieved include:

  • Failure to involve all stakeholders early in the process
  • Ineffective transfer from contract negotiation to execution
  • Misinterpretation or misapplication of contract provisions
  • Deviation from the negotiated terms
  • Failure to validate compliance with agreed terms and conditions

Assembling a contract administration team early in the process is important and allows for each member to leverage their particular skill set for the benefit of the project.  Project and financial controls specialists are important members of the team.  Duties often performed by these members include:

  • Crafting contract language that is clear and “workable”
  • Vetting vendors and suppliers
  • Evaluating bid proposals
  • Managing budgets
  • Monitoring performance metrics
  • Reviewing supplier invoices for compliance with agreed terms and conditions. This work is often performed on a real-time or interim basis rather than retrospectively.

Retrospective audits may recapture some of the value lost due to contract interpretation or implementation, but achieving financial recoveries will be hampered by:

  • The audit being conducted years after payment is made
  • Data supporting transactions may be lost or not readily available
  • The evaluation will likely be of sampled transactions and the extrapolation method may be challenged
  • Consistent erroneous contract interpretation may be considered tacit approval of the errant practice
  • The subject matter experts (SMEs) with respect to the contractual intent may no longer be available to arbitrate disputes

Conducting real-time or interim audits will identify issues sooner in the process allowing for immediate corrective action that will stop the contract leakage.  Active contract administration helps all parties make better decisions, resolves discrepancies early, and improves overall contract compliance.

Why AMS-PAR?

AMS-PAR’s contract administration service offering is tailored to each client’s individual needs, Our team is ready to help minimize contract leakage and improve the valued realized from your contracts.  We take great effort to match the skills of our staff with the specific needs of your audit, ensuring that the team can operate at maximum efficiency.