Contact Administration

Testimonial – Mike M.

My team respects AMS-PAR's work and has never had issues with documentation.

Testimonial – Jenni N.

AMS-PAR follows a consistent process. I don't see a reason to change what you are doing.

Testimonial – Larry M.

The ability to exchange large data files was very effective.

Testimonial – Terry M.

The AMS-PAR audit team was courteous and professional.  Their software, particularly the Information Request (IR) system, provided effective communication, efficient data transmittal, and accurate tracking.

Testimonial – Tom J.

AMS-PAR uses experienced auditors.

Testimonial – Kevin A.

It has been an absolute pleasure working with AMS-PAR on this assignment, certantly a well managed, professional, and efficient operation.

testimonial – Melissa Walker

A one stop shop basically. Love the ease of being able to respond with all files and text in one place.

Testimonial – Feliz M.

I do all of our audits and this was an amazingly different audit process and experience

Testimonial – Harry W.

Well done on all fronts.

Testimonial – Tom J.

The auditor was industry experienced. Due to the complexity of the revenue distribution, it was helpful that an experienced auditor did the audit.

Testimonial – Lisa R.

The audit staff were polite and professional. Lisa R.

Testimonial – Robert G.

As a revenue auditor I did not realize the significance of field asset verification until I hired AMS-PAR to assist me.  AMS-PAR conducted a field office and discovered a Sales Meter on every pad that was not accounted for in the Schematics.  This oversight...

Testimonial – Terry M.

The last thing a busy oil and gas accountant wants to find in the morning mail is an audit notice.  However, from initial contact through final report, the AMS-PAR audit team was courteous and professional.  Their software, particularly the Information Request (IR)...

Testimonial – Brian P.

The field lead was very efficient and knowledgeable that minimized business disruptions.

Testimonial – Kelvin A.

It has been an absolute pleasure working with AMS-PAR on this assignment, certainly a very well-managed, professional and efficient operation.  The AMS-PAR audit team was fantastic to work with. We certainly will keep AMS-PAR in mind for future engagements

Testimonial – Melanie G.

We were extremely grateful to work with someone as professional and knowledgeable about our industry.  We hope to work with your group again in the near future!!

Testimonial – Tom J.

The audit was scheduled well in advance and an experienced revenue auditor did the audit.

Testimonial – Ashley O.

All requests were clearly communicated and labelled. This made it simple to plan and allocate our resources required to complete tasks, as well as respond efficiently. Any correspondence was easy to track with the use of request numbers and upload system.

Testimonial – Angie R.

The audit lead communicates very well with our staff. We received updates every week.

Testimonial – Feliz M.

AMS-PAR's systems make exchanging documents easy and improves organization eliminating the need for email communication.

What is Contract Administration?

In its simplest form, Contract Administration is the process of planning for, negotiating, and executing a contract for goods or services.  Depending on the type and complexity of the contract, the administrative effort may require a multi-disciplined team to effectively plan for and manage the risks throughout the contract’s life cycle.

Why Implement a Contract Administration Program?

Effectively managing a supplier contract or capital project is often a team effort. Research suggests that a significant portion of a contract’s expected value is never realized due to ineffective contract management, particularly later in the contract term.  Reasons why the expected value is not achieved include:

  • Failure to involve all stakeholders early in the process
  • Ineffective transfer from contract negotiation to execution
  • Misinterpretation or misapplication of contract provisions
  • Deviation from the negotiated terms
  • Failure to validate compliance with agreed terms and conditions

Assembling a contract administration team early in the process is important and allows for each member to leverage their particular skill set for the benefit of the project.  Project and financial controls specialists are important members of the team.  Duties often performed by these members include:

  • Crafting contract language that is clear and “workable”
  • Vetting vendors and suppliers
  • Evaluating bid proposals
  • Managing budgets
  • Monitoring performance metrics
  • Reviewing supplier invoices for compliance with agreed terms and conditions. This work is often performed on a real-time or interim basis rather than retrospectively.

Retrospective audits may recapture some of the value lost due to contract interpretation or implementation, but achieving financial recoveries will be hampered by:

  • The audit being conducted years after payment is made
  • Data supporting transactions may be lost or not readily available
  • The evaluation will likely be of sampled transactions and the extrapolation method may be challenged
  • Consistent erroneous contract interpretation may be considered tacit approval of the errant practice
  • The subject matter experts (SMEs) with respect to the contractual intent may no longer be available to arbitrate disputes

Conducting real-time or interim audits will identify issues sooner in the process allowing for immediate corrective action that will stop the contract leakage.  Active contract administration helps all parties make better decisions, resolves discrepancies early, and improves overall contract compliance.

Why AMS-PAR?

AMS-PAR’s contract administration service offering is tailored to each client’s individual needs, Our team is ready to help minimize contract leakage and improve the valued realized from your contracts.  We take great effort to match the skills of our staff with the specific needs of your audit, ensuring that the team can operate at maximum efficiency.